Notary services are something most people only think about when they urgently need them. Unfortunately, that usually happens at the last minute, when a deadline is approaching and stress levels are already high.
Knowing which documents commonly require notarization can help you plan ahead and avoid unnecessary delays.
Here are five of the most common types of documents people need notarized.
1. Travel Consent Letters for Children
If a child is travelling with only one parent, with grandparents, or with another adult, many airlines and border officials require a notarized travel consent letter.
This document confirms that both parents or legal guardians consent to the child travelling. Without it, travel can be delayed or even denied.
It is especially important for international travel.
2. Certified True Copies of Identification and Important Records
Many organizations ask for certified true copies instead of original documents. This allows you to keep your original documents safe while still providing officially verified copies.
Common examples include:
- Passports
- Driver’s licences
- Birth certificates
- Diplomas and transcripts
- Marriage certificates
A Notary Public verifies that the copy is a true and accurate copy of the original.
3. Affidavits and Sworn Statements
An affidavit is a written statement that you swear or affirm is true. These are commonly required for:
- Court or tribunal matters
- Insurance claims
- Government applications
- Legal or administrative processes
These documents must be signed in front of a Commissioner of Oaths or Notary Public to be valid.
4. Invitation Letters
If you are inviting someone from another country to visit Canada, immigration authorities often require a notarized invitation letter.
This confirms the identity of the person inviting the visitor and adds credibility to the application.
5. Documents Being Used Outside Canada
Many documents that will be used in another country must be notarized, even if they would not normally require it in Canada.
These can include:
- Powers of attorney
- Business and corporate documents
- Personal declarations
- Educational or professional records
Different countries and institutions have different requirements, so it is always best to confirm what level of authentication is needed before signing.
Do You Always Need a Notary?
Not always. Some documents only require a Commissioner of Oaths, while others must be notarized. Using the wrong service can result in your document being rejected.
If you are unsure, a quick review by a legal professional can save you time and frustration.
Do Not Sign Your Document in Advance
One common mistake is signing the document before your appointment. Many documents must be signed in front of the Notary Public or Commissioner of Oaths to be valid.
Always bring unsigned documents unless you are told otherwise.
How Capital Legal Support & Notary Can Help
At Capital Legal Support & Notary, every document is reviewed before signing to ensure it meets the proper requirements. Mobile and remote options are also available where permitted, making the process as convenient as possible.
Need Something Notarized?
If you are unsure whether your document needs notarization or commissioning, or you are ready to book an appointment, Capital Legal Support & Notary is here to help.
A short conversation can ensure your documents are done right the first time.
